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Beginners How To Guide

eWork Guide


5. FREQUENTLY ASKED QUESTIONS          

How can we manage employee performance?
  • Pick the right people, and give them the right training, and you will not have a motivation issue. If they are conscientious in the office, they will more than likely be conscientious at home;
  • Focus on performance and results (deliverables), not on activities or presence, unless the job requires presence - for example, call answering;
  • Results can often be measured through surveys - for example, by client surveys;
  • Reward eWorkers if they are showing productivity increases or innovative methods of getting tasks completed;
  • Most experienced eWorkers feel the loss of informal positive feedback, so provide it;
  • Your performance appraisal system should not be affected;
  • If you're using video, telephone or computer monitoring, make sure workers are aware of it.
What do we do if an eWorker's performance deteriorates?
  • How would you normally handle poor performance?
  • Discuss openly with the employee what is causing the problem;
  • Give the eWorker the opportunity to explain the difficulty;
  • Get the eWorker involved in problem-solving;
  • Tie further eWorking to improved performance, but as a last rather than a first resort.
What are the main information technology and communications issues?

eWorking is a fact of life in many companies today, so some key systems may already be in place. IT issues relating to eWork are extensive and can include:
  • Specifying and costing the hardware and software;
  • Adapting inventory systems to account for equipment held off-site;
  • Specifying and costing remote access to company networks (including coping with security issues such as firewalls);
  • Estimating and monitoring telecommunications running costs of remote access;
  • Enhancing telecommunications services (for example, follow-me numbers, which divert all calls to wherever the eWorker is, and ISDN). Asymmetric Digital Subscriber Line (ADSL), which adapts ordinary telephone lines for high-speed data communications, should soon offer significant improvements;
  • Assessing what groupware functions may be needed by teams;
  • Revising information security policies to take account of eWorking;
  • Specifying, costing and developing facilities for hot-desking including power and data points and booking systems for hot-desks;
  • Ensuring backups are taken and the integrity of data is maintained;
  • Installing and testing off-site installations and remote access;
  • Specifying, sourcing and costing appropriate training;
  • Providing technical support and maintenance services to remote workers.
What are the main security issues?
  • If staff could walk out of the building today with disks, drawings or documents, then eWorking doesn't present a new risk;
  • A wide range of security solutions is available. Nothing is foolproof but there are reasonable, economic options to prevent unauthorised access;
  • Where people work on secure documents at home, brief them on their responsibilities and make sure they have lockable storage;
  • Where documents are not to be taken out of the building, inform the eWorker and ensure they are handled on a non-eWorking day or by another worker;
  • eWorking will not work without trust. If the manager does not trust the eWorker, then the selection process has failed.
Are there specific concerns about data protection?

Employers' legal responsibilities for data protection are unaffected by eWorking. Normally eWorking should not cause any change but the employer should consider whether the eWork arrangement could materially affect the legal duty to keep data safe, secure and up to date.

What kinds of IR issues arise with eWork?

Several Irish companies now have company-wide eWorking agreements in place, often agreed with unions. The CWU and MSF unions have published guidelines for negotiating agreements.

Equality should be considered. Equal opportunities law will tend to push companies towards providing flexibility through eWork arrangements. Transparent selection processes for eWork are also an issue. Ideally such systems should be agreed between management and employee representatives. They should be flexible and take account of all equality and employee protection legislation.

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