General

The selection of suppliers will be based on sound business principles which recognise, amongst other factors, the quality of the goods and services offered, relevant experience and reputation, financial stability and the ability to perform the contract in a timely manner.

Sourcing

As general policy, Enterprise Ireland does not seek to unduly restrict its sources of supply. Where economic, strategic or technological benefits may accrue, we will endeavour to approve at least two sources of supply.

In cases of strategically important goods and services where sources are limited and security of supply is critical, we will actively work to develop alternate sources and/or achieve 'most favoured customer' status.

Nationality

Enterprise Ireland will consider any source regardless of origin.

Fairness

All dealings with supplier should be handled in a prompt and courteous manner. Every effort should be made to treat suppliers fairly and equally and in bid situations to furnish all with the same adequate information. Reasonable efforts should be made to ensure that bid lists only comprise those suppliers who are financially sound and who have a realistic chance of winning the business.

Confidentiality

Subject to the provisions of the Freedom of Information Act 1997 (see Appdx. 7) the following applies:

Bids and offers should be solicited on the basis that they will remain confidential both before and after the business is placed. Equally, suppliers are obliged to ensure that any privileged information regarding the operations of Enterprise Ireland is kept strictly confidential and divulged only on a need-to know basis. Suppliers and their employees, agents and sub-contractors should sign a confidentiality agreement.

Supplier Assessment

A register of approved suppliers will be maintained. Central Purchasing will oversee the process of supplier approval and the on-going monitoring of supplier performance.

Interacting electronically

We intend to transact more and more of our business electronically. Suppliers will need to have the capability to respond in like manner. They will need reliable IT systems and communications links along with proper procedures to ensure IT security and data back up. Click here for advice on ebusiness.

Instructions to Suppliers re invoicing and Tax

An EU-wide law came into effect on 8 August 2002 to combat late payment in commercial transactions. This law is implemented in Ireland by Regulations which provide that penalty interest will become payable if payments for commercial transactions are not met within 30 days, unless otherwise specified in a contract or agreement.

Enterprise Ireland is committed to these new Regulations and in order to ensure compliance we are requesting suppliers to note the following requirements for invoices:-

All invoices should quote a valid purchase order number.
The supplier name on the invoice must agree with our purchase order.
The invoice quantity, value and currency must be as per our purchase order.
All invoices must be addressed to Accounts Payable, Finance Department, Enterprise Ireland, Glasnevin, Dublin 9.
If your company has received payment in excess of €6,350 in the previous 12 month period a valid Tax Clearance Certificate must be submitted to Enterprise Ireland before further payment can issue.

Compliance with the items set out above will ensure payment within 30 days.

Any queries relating to this notice should be sent to:

Accounts Payable

Construction, meat and forestry suppliers

CFM TAX is applicable to Construction meat and forestry suppliers. The tax is charged at 35% unless the supplier presents a C2 card for inspection by the relevant person in EI The C2 card must be accompanied by a form RCT46. The form RCT46 when completed by the supplier and also Enterprise Ireland as the subcontractor allows EI to apply for a relevant payments card. If EI receive a relevant payments card for the supplier from revenue payments may be made gross.

Withholding Tax

Information on witholding tax is available at the Revenue Commissioners

Last updated 16/2/2007